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How DotActiv Ensures Data Security
DotActiv TeamSep 10, 2020 4:52:52 PM4 min read

Services Spotlight: How DotActiv Ensures Data Security

We have said it before: data is a fundamental pillar of the category management process. As a retailer, it provides you with insight into your stores and product categories down to the SKU level. Through the category management process, this valuable information is analyzed, interpreted, and used to provide your customers with the products they want, when they want them.

DotActiv offers database management services where we can host, build and maintain your database for you. This is a great option for companies who do not have the infrastructure or resources to do this internally.

When the conversation turns to the topic of processing and storing data, the question about data security arises. This article discusses what data security is, the importance thereof, and what DotActiv does to ensure that your data is secure.

What is Data Security?

What is data security?

The term data security refers to exactly that, the security and privacy of your data. In essence, it is the practice of securing confidential information, stored in files or databases, from unauthorized access, data loss, duplication, modification, or data corruption through various safeguarding techniques.

In today’s competitive market, companies have an increased interest in gaining insights about their customers and product performance so that their product and service offerings can be targeted, thereby yielding an economic benefit.

Data analysis allows you to gain a deeper understanding of your target market and level of customer satisfaction. More data is being created daily than ever before and data security protocols have become even more important to ensure that your data remains protected from threats.

Why is Data Security Important?

Why is data security important?

Data can be one of a company's most valuable assets when analyzed, interpreted, and utilized correctly. The retail industry is no exception. Using your data to plan product assortments and product space allocation in your stores can boost the performance of a store immensely.

Let’s consider the example of when your local grocery store suddenly moves its snacks aisle to the back of the store. This is done as a strategy to improve sales, achieve category growth, or create a shopper path. Decisions such as these are based on data.

As a retailer, your data includes confidential store data, product data, market data, and shopper data such as shopping patterns and loyalty card information. This is confidential and can have serious effects if leaked such as a loss of customer trust, a negative impact on brand reputation, and decreased customer loyalty.

In a competitive retail environment, it is also important for you to ensure that your data does not get shared with competitors.

Let’s say, for example, you have a successful store or product strategy in place. In this instance, you wouldn’t want this information to be shared with your competitors.

Data loss is another major data security threat. This is where data is either deleted or lost, causing major business long-term damage. This can lead to a negative impact on future sales and product decisions and could even result in negative business growth as your competitors may be using their data to remain a step ahead, leaving you behind.

Understandably, security is a concern when a third party has access to your data. This is why we ensure data security at DotActiv so that you can be confident in the fact that your data is safe.

DotActiv and Data Security

How does DotActiv ensure data security?

At DotActiv, we have years of experience working with data from different sources and therefore we have the processes and protocols in place to ensure that your data is secure with us. To ensure data security, we have the following in place:

DotActiv implements strong passwords

All staff members have a dedicated login and are required to create their own unique passwords. Our Password Policy requires strong passwords of more than 8 characters in length containing numbers, symbols, capital letters, and lowercase letters. A password will not be accepted if it is too weak.

Limited access to servers

Access to servers is limited. Only a select few trusted and trained employees, each with the appropriate permissions, will have access to the servers.

Regular password changes

At DotActiv, we require that passwords of all databases and servers are changed regularly and adhere to our stringent password policies.

Weekly security checks

All DotActiv computers have firewall protection and are monitored to block any potentially malicious applications and protect all our users’ confidential information. We also use a best-in-class antivirus system and we conduct weekly integration checks.

Weekly software updates

We do weekly Windows updates to be sure to have the latest security protocols installed.

Weekly server backups and maintenance

We have a weekly data backup that backs up all of the data on our servers. Our IT support team ensures that the relevant SQL back-ups of important data are done every week where the latest three backups are stored.

Over and above this, we also retain daily differential backups for minimal impact if a restore is needed.

Secure server connection

To connect to our servers, we use a secured application and connectivity cannot be done outside of this tunnel for maintenance.


At DotActiv, our database management services will enable you to utilize your data and make better-informed decisions about your retail business without having to worry about the security of your data.

For more information on our database management services, you can read more here or book a software demo here.


DotActiv Team

The DotActiv team comprises category management experts lending their retail experience and knowledge to create well-researched and in-depth articles.