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6 Stock Replenishment Tips For New Retailers

Stock Replenishment

Imagine this: a customer visits your store for a specific product. When they get to your store, they can’t find the product anywhere. Naturally, they try their luck and ask the sales assistant if there is one in the back perhaps. Only to get the answer; “Sorry, they all sold out yesterday.” Frustrating right?

That's what can happen if you fail to replenish your store correctly. It's also why stock replenishment plays such a vital role in any retail environment. Yet, many can still overlook it. If done correctly, it enhances the customer experience, boosts your sales, and helps you to manage your stock.

For any new retailer, it's a process that can appear daunting. But it doesn't need to be. If you're a new retailer or want a few extra tips to help you, you'll find them in this article.

About the contributors

Matthew Beadsworth joined DotActiv in 2004 and has had extensive experience working on multiple accounts. That includes work as a space planner on various ad-hoc accounts. He currently oversees the Food Lover’s Market account.

Meagan Paynee joined DotActiv in 2019 as a space planner for Ultra Liquors. She has since been promoted to account manager to look after various ad-hoc accounts. She has a BSc in Biological Science and BConsumer Science: Clothing Retail Management from the University of Pretoria.

Michael Puckering joined DotActiv in 2017 as a space planner. Since then, he has worked on various accounts, gaining extensive experience across different retail environments. Currently, he is working on the ACDC account.

Yolandé Beumer joined DotActiv in May 2019 as a retail space planner for Edible Groceries at Pick n Pay before moving to Dis-Chem. In 2021, she was promoted to account manager where she will look after various ad-hoc accounts. She has a BSc in Consumer Science with Business Management from the North-West University and recently graduated with her Masters.

Have An Idea of Your Store Layout

1. Ensure you understand your store layout

Our first tip doesn't apply to your products or your shelf plans, but to your floor plan. And there is a good reason for this. Planograms and floor plans are intrinsically linked.

Having a good understanding of your store layout from a floor planning point of view enables you to calculate the necessary space needed for your categories. It also allows you to have the correct product ranges in your store. 

Understanding your categories at a macro level also allows you to manage your categories at a micro level.

What happens if you fail to do this? Simple.

It can lead to unpleasant situations for you as well as the customer. You may over-order on stock and be over ranged in categories. That means you will have stock in the backroom that is not moving

On the other hand, if you order too little stock, it can lead to empty shelves and give customers the idea that you don't have what they want. That doesn’t give them much motivation to return.

Have Correct Space Allocation for Categories

2. Ensure you have the correct space allocation for your categories

Having the correct space allocated to each of your categories will help ensure that all of your products in the various categories sell out at an even rate. If you’re using specialist space or floor planning software, for example, you can use heat maps to indicate days of supply and unit movement.

When your products sell out at an even rate, it is easier for you to plan for stock replenishment. It will also help you with any resource management. Instead of your merchandiser’s restocking one or two categories multiple times in a short period, and often out of order, they can focus on restocking categories as planned. Or, clean up messy shelves.

Looking for a category management solution? We want to help you

We also recommend that once your store is operational, you should look at your sales and units data to ensure that you achieve even days of supply across categories since that will help you with planning stock orders.

Failing to allocate the correct space to categories can lead to over- or understocking in some categories. This can lead to some categories selling out faster than others, meaning you will have to spend more time restocking your shelves than you should.

Incorrect space allocation can also harm the shopper experience. If you don't allocate the correct space to your fast-moving products, they will sell out faster, which leads to customers not finding what they want. That erodes any trust you may have built up with them.

Meanwhile, your slow-movers might end up taking more space than they deserve. Space that should have gone to your popular products.

Ensure You Have a Detailed CDT

3. Ensure you have a detailed display hierarchy (CDT)

A display hierarchy or consumer decision tree (CDT) is a critical element you need to include when building out any category. Why?

For one, it will help you think like a customer and learn how they make buying decisions when they’re standing in front of your shelves. A CDT can help you understand how a product range performs as a whole as it allows you to get in-depth insights into different levels of the category such as at a segment or brand level. 

It also minimises the chances of you misinterpreting your range data. A typical example here is giving too much space to a category because of one product that performs well.

As for the consequences of not having a detailed display hierarchy, the obvious one is that you won’t understand how your customers shop in your store. Thus, instead of looking at your product groupings to see how they perform, you’ll have a list of individual products. 

That makes any data analysis difficult. It also leads to either sitting with too little stock and empty shelves or too much and no available space. As for when it comes to knowing how much stock to order, it’ll be difficult, if not impossible, to do that accurately.

Build Data-Driven Planograms

4. Build data-driven planograms

Planograms are essential in providing you with a detailed micro-level view of your category. When building any planogram, we recommend using sales and units data to balance out your days of supply for all of your categories across your store. 

In doing that, you can better manage your stock and not need to replenish your shelves too often. The converse is also true. If you fail to use data, while you can still build a planogram, it will be guesswork. 

What is on your planogram (and shelf) will not reflect the buying behaviours of your customers. 

You'll find your products selling out faster than expected, leaving you with empty shelves. Products that perform well might have fewer facings than they deserve. Then your slow-moving products will receive more space, which results in the unwanted creation of cold spots.

Free Ebook: Learn all about what goes into a performance-enhancing planogram

We wrote about how effective stock management relies on data-driven planograms. In that piece, we focus on the various ways in which you can use planograms, all of which dovetail with what we’ve written here.

Implement Planograms-1

5. Correctly implement your planograms (and get feedback)

After building your data-driven planogram, the next step is accurate implementation in-store.  After all, you can build the best planogram possible and populate it with all of the relevant data. 

But it won't mean much if you don't implement the planogram correctly in store.

When you correctly implement a data-driven planogram, you can track and collect valuable data on all product sales. With this data, you can identify your fast- and slow-moving products. You can prevent any overstock issues. You can also manage your stock orders for all of your categories. This will also help you to make future placement decisions when doing a planogram refresh.

If you’re looking for tips on what to do before implementing your planograms, we recommend you request the correct drop count per category. That’s especially true if you’re using a third party to assist you with building your planograms. Also, you must have your stock ready for implementation, which includes having enough to follow the planograms.

Besides implementing your planograms, you also need to get feedback. With this feedback, you can learn if the planogram is working or if you need to adjust your approach. With proper feedback, you also have the opportunity to innovate and try new ideas.

Monitor and Tweaks Planograms

6. Monitor and tweak your planograms and floor plans (if necessary)

Building and implementing data-driven planograms are critical as we’ve already mentioned. But it’s also critical to monitor these planograms. That’s because of a few reasons.

Firstly, you want to learn if the implemented planogram leads to an increase in sales. It’s often the case that once you implement a planogram built using all the correct data, you can see an uptick in sales. That is, of course, if you implement it as suggested with all the facings and space per product.

Secondly, by monitoring the category post-implementation, you can quickly spot if there are any problems. For example, are your products selling as much as expected? If not, then you need to consider changing the shelf space. 

Thirdly, you can spot any opportunity gaps. With increased sales growth, you might find that some products are selling even more than you had anticipated. 

With all this knowledge, you can ensure that you adjust your replenishment cycle where necessary. You can also take note of when to restock your shelves so that there are no empty spaces.

Without monitoring your planograms, there is a good chance you’ll find yourself struggling with multiple problems. That could include, amongst others, missing opportunities gaps, losing sales and creating an unpleasant shopping experience for your customers.


Replenishing your shelves appropriately, and on time, can go a long way to helping you meet the needs of your customers. That’s especially important if you’re a new retailer. 

Are you looking for assistance to improve your stock replenishment cycles? DotActiv can help. You can book a complimentary custom exploratory consultation with us here or visit our online store.

Déan Vermaak

Déan Vermaak joined DotActiv at the beginning of 2020 as a shelf planner. He currently works at ACDC Express (Infinity Brands) for all their new stores. He has a Bachelor of Commerce in Tourism and Marketing Management from the North-West University.

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