New Expense Claim

Expense Management Software

Keep track of all work-related expenses and monitor staff leave across your business. Sign up to Activ8 and get free and unlimited access for the first four months. Your first 20 users are free ongoing.

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      1. Activ8 Expense Management Software
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Record Work-Related Expenses

At DotActiv, we’re doing everything in our power to help you to take care of your business during this unprecedented time. 

Designed to suit your business’ team management needs, Activ8 has a built in function that helps you to keep track of all work-related expenses and monitor staff leave across your firm. 

Sign up now to get free and unlimited access to Activ8 for the first four months. Your first 20 users are free ongoing.

 

 

 

Manage and Authorise Travel Claims-1

Submit and Approve Expense Claims

Approve any expense claims submitted to you by anyone in your team.

If you or a team member has purchased anything for your company, submit an expense claim by clicking through to the Expenses section under the HR tab in the left-hand column in Activ8.

Fields to fill in for any claim include expense type, date of purchase, customer, description, and value or expense amount. You’d also need to add proof of purchase and select the person who must authorise the purchase.

As a line manager, you can then either approve or decline the claim through the Expense Approval tab.

Log An Expense Claim
Submit and Accept Leave Requests

Submit and Accept Leave Requests

Accept leave requests submitted to you by anyone in your team.

When applying for any leave, you must fill out various fields such as leave type, the to and from dates for the leave, and add any notes about the leave. Activ8 automatically calculates the number of work days and non-work days and considers your leave balance.

As a line manager, you can then either accept or reject the leave application. You can also use this feature to submit sick or unexpected leave already taken.

Approve And Decline Leave Applications
Monitor Company Wide Leave With Live Calendar

Monitor Company Wide Leave With Live Calendar

Monitor and keep track of who is off work at any give time with the live leave calendar.

Explore the leave calendar, filtering your search by employee, department, region, leave type, and month. There is also colour-coded legend depicting the various leave types.

Clicking into any leave segment on the calendar of any person enables you to get a snapshot of the leave taken. The additional information includes name, the To and From date for the leave, work days taken as well as any half days if applicable. It also considers non-work days if the leave falls over a weekend.

Adhoc

Credit Or Debit Leave On Ad-hoc Basis

Credit or debit leave to anyone in your business.

If you want to award additional leave to a team member on an ad-hoc basis, use this feature. In the case of debiting leave, it’s for when someone takes leave but doesn’t submit a leave application.

Fields to be filled in for either instance include employee name, leave type, debit or credit, and a from and to date. As with regular leave application, you also need to add a note and attach any necessary files.

Activ8 does the rest, calculating the number of work and non-work days while also considering leave balance.

Alter Employee Leave
Leave and Expense Management

Track Individual And Team Leave Balances

Allow your team members to track and manage their leave balances.

Found in the Leave section under the HR tab, each person in your company can view their leave balance. Information includes past, pending and future leave transactions as well as a summary detailing how many leave they’ve taken and have left.

Activ8 accumulates leave for each person automatically according to their agreed annual leave.

Also linked to the time management function of Activ8, anyone can see who is on leave and whether it’s a full day or half day leave on dashboard.

Manage and Authorise Travel Claims-1

Manage Work-related Travel Expenses

Manage and approve any work-related travel expenses.

If your team travels regularly, they can submit a travel expense claim. When filling in a new expense claim, any team member must include the date of travel, the person authorised to approve the expense as well as the approval document. 

You can save money by approving claims for travel when it occurred. That’s thanks to Activ8’s Android and iOS mobile apps, which enables user tracking through phone GPS.  

Activ8 also calculates any additional kilometres travelled over and above the standard daily travel of team members and pays out the difference.

Log An Expense Claim

 

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